SmartOffice

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by Smartoffice·Launched Accounts Payable Automation Software Accounts Payable Automation Software

ReviewAITools Score · 1251 reviews9.0

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What is SmartOffice?

SmartOffice is a document automation platform designed to streamline accounts payable (AP) and purchase order workflows using AI-assisted precision. Its cloud-based AP Automation module eliminates manual invoice handling through features like three-way matching, automated coding, statement reconciliation, and price monitoring, helping businesses reduce processing costs by up to 80 %.

Complementing AP automation, PO Pro offers a dynamic purchase order management solution. It enables structured requisition and approval workflows, supports multi-stage permissions, and handles order matching and reporting, all within a unified platform that integrates seamlessly with SmartOffice’s AP module.

SmartOffice is widely adopted across sectors like manufacturing, healthcare, hospitality, and public services, and integrates with leading accounting and ERP systems. Its real-time dashboards, audit-ready document tracking, and centralized contract storage enable finance teams to focus more on strategic work and less on manual processing.

Founded in 2019, SmartOffice is purpose-built to bring enterprise-grade AP and PO automation to businesses of all sizes, helping organizations transition from paper-intensive workflows to efficient, compliant, and scalable digital operations.

Best for

StartUpsSmall BusinessMedium BusinessLarge EnterpriseNon-profit Organization

Pricing

Starting at Custom · Subscription

Features

40 features that make SmartOffice stand out.

General Ledger
Activity Dashboard
Document Management
Data Extraction
Real Time Reporting
Invoice Processing
Audit Management
Approval Workflow
Workflow Management
Approval Process Control
Three Way Matching
Statement Reconciliation

SmartOffice alternatives

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Frequently asked questions

Is SmartOffice free to use?

SmartOffice does not currently offer a free tier or free trial. Pricing starts at Custom and depends on the plan you choose.

How much does SmartOffice cost?

SmartOffice uses custom pricing tailored to each organisation. Contact their sales team for a quote based on your team size, modules and contract length.

What does SmartOffice integrate with?

SmartOffice ships with an open API for custom integrations. The vendor also publishes connectors for common business systems on request.

Who is SmartOffice best suited for?

SmartOffice is built for teams who need to standardise the workflow it covers — typically growing companies who have outgrown spreadsheets but don't yet need enterprise-grade procurement suites. The exact fit depends on company size, deal volume and compliance requirements.

How long does it take to onboard SmartOffice?

Most teams are live on SmartOffice within 2–6 weeks. Simpler implementations (small teams, default workflows) can be done in days; large enterprise rollouts with custom approval chains and ERP integration take longer.

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Accounts payable automation software replaces the manual steps involved in processing invoices, routing approvals, and executing payments with digital workflows. Instead of paper invoices moving between desks, AP automation captures invoice data electronically, matches it against purchase orders and receipts, routes it through pre-configured approval chains, and schedules payment – often without human intervention for routine transactions.

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