Expensify

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by Expensify·Launched Accounting Software Travel & Expense Management Software

ReviewAITools Score · 177079 reviews8.9

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What is Expensify?

Expensify is a free expense management app that helps individuals and businesses manage their money by providing corporate cards, expense tracking, invoicing, bill pay, and travel booking. By taking a photo of their receipt and letting the app automatically transcribe the details, users can easily track and manage receipts and expenses on the go.

The app can categorize and code every receipt, submit business expenses for approval and reimbursement automatically, and sync with major accounting software. It also provides reimbursement for next-day direct deposits, mileage and GPS tracking, automatic credit card import, corporate card reconciliation, candidate reimbursement, per diem functionality, and accounting integrations.

It positions itself as cost-effective, with unlimited receipt scanning, no implementation fees, and a free Expensify Card for all employees, as well as customizable weekly limits and a 2% cash-back offer on all categories of spending.

Best for

StartUpsFreelancersSmall BusinessMedium BusinessLarge EnterprisePersonal

Pricing

Starting at Custom · Subscription · Free tier available

Free Plan

Free

Collect

Control

Features

77 features that make Expensify stand out.

Integration APIs
Account Reconciliation
Core Accounting
Activity Dashboard
Approval Process Control
Audit Trail
Billing & Invoicing
Budgeting/Forecasting
Cash Flow Management
Compliance Management
ERP
Electronic Payments

Pros & Cons

Pros

Ease of UseUsers appreciate the mobile and web applications for their straightforward interfaces, making expense tracking and reimbursement submissions user-friendly.
Mobile App ExcellenceThe mobile app is highly praised for allowing employees to easily upload receipts and manage expenses.
Simplified Reimbursement ProcessThe platform streamlines the reimbursement process, making it easier for employees and reducing administrative work.
Convenient Expense ReportingExpensify simplifies expense reporting, offering features like direct receipt uploads from phones and minimal setup.
Workflow for ApprovalsThe application’s workflow for expense approvals is noted for its effectiveness and ease of use.

Cons

Support and Resolution IssuesSome users report difficulties in resolving issues with the support team, citing a lack of effective communication and timely solutions to problems.
Web Application ExperienceAlthough the mobile app receives high marks, some users feel the web experience could be improved for better usability.
Duplication and Technical GlitchesUsers have encountered problems with duplicate transactions and occasional bugs, especially when uploading receipts.
Pricing Model ClarityThe pricing structure has been described as confusing by some users, who suggest it could be made more transparent.
Political CommunicationsA few users expressed dissatisfaction with receiving communications perceived as politically biased, which they did not find appropriate for the service.

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Frequently asked questions

Is Expensify free to use?

Yes, Expensify offers a free version with core features. You can upgrade to a paid plan when you need more capacity or advanced functionality.

How much does Expensify cost?

Expensify uses custom pricing tailored to each organisation. Contact their sales team for a quote based on your team size, modules and contract length.

What does Expensify integrate with?

Expensify integrates with popular tools such as Salesforce CRM, QuickBooks Online, Rippling, Gusto, Stripe, plus an open API for custom workflows.

Who is Expensify best suited for?

Expensify is built for teams who need to standardise the workflow it covers — typically growing companies who have outgrown spreadsheets but don't yet need enterprise-grade procurement suites. The exact fit depends on company size, deal volume and compliance requirements.

How long does it take to onboard Expensify?

Most teams are live on Expensify within 2–6 weeks. Simpler implementations (small teams, default workflows) can be done in days; large enterprise rollouts with custom approval chains and ERP integration take longer.

About the authors

Alina Maria StanWriter

Alina Maria Stan is the COO and Co-Founder of Tekpon, where she has utilized her expertise in SaaS, software promotion, and lead generation since July 2020. Her role involves media buying and extensive software branding, contributing significantly to Tekpon’s market presence. Prior to founding Tekpon, Alina served as CEO of King Casino Bonus and Head of Affiliation at Extremoo Media, where she was responsible for branding and affiliate strategies. Her earlier roles include Head of Branding & Affiliation at Fable Media in Denmark and Junior CRM Manager at K.H. ApS, where she developed affiliate

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Ana Maria ConstantinWriter

Ana Maria Constantin, the dynamic Chief Marketing Officer at Tekpon, brings a unique blend of creativity and strategic insight to the digital marketing sphere. With a background in interior design, her aesthetic sensibility is not just a skill but a passion that complements her expertise in marketing strategy. This allows her to create campaigns that are not only visually appealing but also highly effective, a testament to her unique talent. Ana Maria Constantin’s affiliate manager experience is a testament to her dedication and growth. During this time, she improved her partnership developmen

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