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What is Cacoo?

Cacoo is an online diagramming tool designed for real-time collaborative work. It is ideal for teams across various sectors who need to create, share, and discuss visual representations of their projects. It offers a versatile platform where users can create a wide range of diagrams, such as flowcharts, wireframes, UML diagrams, and mind maps. This flexibility is enhanced by an extensive library of templates, which cater to specific needs and industries, streamlining the diagram creation process.

A key feature of Cacoo is its user-friendly interface, which supports drag-and-drop functionality, making it easy to customize diagrams. Users can also import images and dynamically interact with diagrams via integrated chat and video calls, fostering collaboration among team members who may not be physically co-located.

Security is a strong focus for Cacoo, which employs HTTPS and SSL encryption to protect data transferred across the platform. Additionally, user access can be finely controlled by administrators, who can set viewing or editing permissions to safeguard sensitive information.

Cacoo’s real-time capabilities mean that all changes are synchronized instantly across all users, and the platform supports extensive export options, allowing diagrams to be shared externally in various formats. These features make Cacoo a powerful tool for teams looking to enhance their planning and visualization workflows.

Best for
StartUpsFreelancersSmall BusinessMedium BusinessLarge Enterprise

Pricing

Starting at $6/month · Subscription · Free tier available

Features

60 features that make Cacoo stand out.

  • Access Controls/Permissions
  • Assignment Management
  • Brainstorming
  • Business Process Automation
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Content Management
  • Customizable Templates
  • Data Import/Export
  • Data Synchronization

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Frequently asked questions

Is Cacoo free to use?
Yes, Cacoo offers a free version with core features. You can upgrade to a paid plan when you need more capacity or advanced functionality.
How much does Cacoo cost?
Cacoo starts at $6/month. Higher tiers add seat capacity, automation, integrations and enterprise-grade controls.
What does Cacoo integrate with?
Cacoo ships with an open API for custom integrations. The vendor also publishes connectors for common business systems on request.
Who is Cacoo best suited for?
Cacoo is built for teams who need to standardise the workflow it covers — typically growing companies who have outgrown spreadsheets but don't yet need enterprise-grade procurement suites. The exact fit depends on company size, deal volume and compliance requirements.
How long does it take to onboard Cacoo?
Most teams are live on Cacoo within 2–6 weeks. Simpler implementations (small teams, default workflows) can be done in days; large enterprise rollouts with custom approval chains and ERP integration take longer.

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